Balancing Employee Engagement and Compliance

Today’s workforce demands modern, social-style collaboration tools that keep teams connected, engaged, and productive—especially as hybrid and remote work environments continue to grow. Employee engagement platforms like Workvivo by Zoom have become essential for businesses looking to foster workplace culture and communication.

However, for organizations in highly regulated industries, such as financial services, healthcare, and the public sector, the very same tools that drive engagement can also introduce compliance challenges. Regulatory bodies including the SEC, CFTC, FINRA, and CMS have made it clear: all business communications—no matter the platform—must be captured, retained, and governed.

This is where Theta Lake’s seamless integration with Workvivo simplifies all the regulatory and productivity challenges that heads of unified communications are tasked with balancing. Organizations can now embrace Workvivo’s dynamic engagement features while ensuring compliance requirements are met—without disrupting existing workflows or collaboration.

A Unified Approach: Compliance for Workvivo and the Zoom Ecosystem

With Zoom’s acquisition of Workvivo, businesses now have a comprehensive platform for both collaboration and employee engagement. This enhanced ecosystem provides organizations with a single, seamless experience—and with Theta Lake’s compliance integration, they can now govern all Zoom and Workvivo communications effortlessly.

Theta Lake provides automated capture, archiving, and risk detection across:

• Workvivo: Updates, Comments, and Attachments
• Zoom: Meetings, Phone, Team Chat, Whiteboard, Contact Center, and AI Companion

By extending Theta Lake’s compliance solutions across both Zoom and Workvivo, businesses can confidently embrace modern collaboration and engagement tools while meeting regulatory requirements. With a unified approach to governance, organizations ensure that critical communications remain captured, compliantly retained, reviewable, and audit-ready.

Why Regulated Industries Need Governance for Workvivo

The adoption of digital collaboration tools continues to grow, with 46% of firms expecting increased use of enterprise social collaboration platforms in the next year – according to response from over 500 compliance and IT professionals in regulated industries in Theta Lake’s 2025 Compliance & Survey Report. As these tools become more embedded in daily business operations, compliance teams must ensure they meet regulatory expectations for recordkeeping, supervision, and data governance.

Regulators have taken a firm stance:

• The SEC and CFTC have issued hefty fines for failure to properly capture and retain digital communications.
• FINRA and CMS require secure recordkeeping and auditability for industries handling financial transactions or sensitive data.

And so, businesses must ensure all employee-generated communications are properly archived and reviewable—whether they happen in email, chat, video calls, or Workvivo discussions.

Without proper governance, organizations risk compliance gaps, regulatory scrutiny, and costly fines.

Theta Lake + Workvivo: Compliance Without Compromise

Theta Lake’s purpose-built integration with Workvivo ensures that organizations can confidently enable internal engagement while meeting compliance mandates.

Here’s how it works:

Automatic Capture & Archiving

• Captures Updates, Comments, and Attachments from Workvivo in real time
• Stores data in Theta Lake’s SEC 17a-4 compliant archive or the archiving system of choice

AI-Powered Compliance Review

• Identifies potential risks, sensitive content, or policy violations
• Provides automated workflows for compliance teams to efficiently review flagged content

Seamless Integration Across Zoom & Workvivo

• Brings Workvivo’s employee engagement into the same governance framework as Zoom Meetings, Phone, Team Chat, and Contact Center
• Allows compliance teams to manage all business communications from a single pane of glass

Advanced Search & Export

• Makes it easy to retrieve, audit, and produce records on demand for legal and regulatory requests
• Ensures organizations can respond quickly and efficiently to compliance inquiries

These new integration capabilities reinforce Theta Lake’s ongoing commitment to compliance innovation, a commitment that earned Theta Lake the highest ranking in three categories in Gartner’s 2025 Critical Capabilities report. Recognized as a top 5 solution across all five evaluated compliance capabilities, Theta Lake continues to lead in communication capture, supervision, risk detection, and governance—providing organizations with the confidence to meet evolving regulatory expectations.

Future-Proofing Employee Engagement in a Compliance-Driven World

As businesses continue to adopt hybrid work models and digital-first communication strategies, compliance can no longer be an afterthought. Organizations need solutions that enable collaboration without regulatory risks.

With Theta Lake’s integration for Workvivo, enterprises can:

• Foster engagement, productivity, and collaboration while maintaining compliance
• Eliminate communication blind spots across Workvivo and Zoom
• Ensure internal communications are captured, archived, and reviewable—without disrupting workflows

The future of workplace communication is dynamic, connected, and compliant—and Theta Lake continues to make it a simple and streamlined process. 

Learn More about Theta Lake’s support for Workvivo!