Under what conditions is prior consent required to disclose information?
(a) The parent or eligible student shall provide a signed and dated written consent before an educational agency or institution discloses personally identifiable information from the student’s education records, except as provided in § 99.31.
Educational institutions must protect student education records and cannot disclose those records without the written consent of the parent or student.
Under FERPA, educational institutions must protect student education records including grades, transcripts, financial information, and discipline files. Institutions cannot disclose student records without the written consent of a parent or student. Given that adoption of remote learning models is rapidly increasing, protecting student education records during classes conducted on Zoom, Microsoft Teams, Cisco Webex and other platforms is essential.
Theta Lake’s AI-enabled detections allow educational institutions to find student records like Social Security Numbers, birthdates, student ID numbers, and email addresses in what was shown, shared or said during a collaboration class session. Once identified, Theta Lake can redact student education records in video, audio, and text to ensure that they do not proliferate during review and oversight processes.
Finally, Theta Lake facilitates comprehensive search across collaboration data to identify student education records in any class, including content shown through web cams, in whiteboarding sessions, or displayed in screen shares.
