Extending complete compliance for online meetings and webinars
You can’t be a little bit out of compliance, or just slightly leaky with your data. Covering the complete content of your business conversation with effective compliance, supervision, and security is essential because your whole status is always subject to the weakest link paradigm.
For some highly regulated industries such as financial services, this has created a need to lock down and limit their use of some capabilities within UC tools, which had functionality outside of existing provision — and could not be compliantly captured, for conversations subject to specific legal and regulatory requirements. Fortunately for teams in any industry using Zoom for their online meetings, Theta Lake’s new eComms (electronic communications) Archiving module means that the electronic communications, including private chat, group chat, and polling within Zoom Meetings can now be
unlocked for use — safe in the knowledge that full compliant archiving and supervision is enabled.
As Anthony Cresci, VP Business Development and Operations explained, these capabilities are very timely as customers have been requesting this functionality for some time.
Securely Supervising eComms
“Chat and polling tend to be some of the most highly requested features from employees as they drive more productive and engaging communication. But within FinSev organizations they are very likely disabled for compliance reasons.
“Now with the new integration, we can capture both private and group chat and polling data, in a WORM-compliant archive, plus we have integrations with third-party email archives, and eDiscovery systems to store a record of the content. With Theta Lake, FI’s have the option to capture and record all aspects of Zoom Meetings and Webinars or selectively archive just the eComms without needing to record and store the audio and video. ”
The existence of this new module completes the most comprehensive compliance and archiving solution for Zoom, adding to Theta Lake’s existing suite comprising Zoom Meetings and Webinars Supervision and Archiving, Zoom Phone Supervision and Archiving, Zoom Chat Supervision and Archiving, and Real-time Compliance Advisor for Zoom Meetings.
Complete Coverage Means Flexibility
These modules can be deployed in a flexible and independent way according to a firm’s need, as Cresci explained:
“Many of the organizations we work with have programs in place to record and supervise all aspects of Zoom Meetings and Zoom Phone recordings, including voice, screenshare, virtual whiteboards, webcam, in-meeting chat, and polling, which provides complete coverage for detecting compliance and data leakage risks in what was said, shown, shared or written. Other customers only want to capture chat and polling, traditional eComms, based on SEC, FINRA, FCA, and IIROC business preservation requirements and thus this new integration enables that flexibility. Now firms can enable these core features and functionality in Zoom Meetings and Webinars that they typically didn’t have turned on.
“The new eComms feature from Theta Lake allows you to do that, including starting with a smaller use case, and then expanding your compliance journey for Zoom and other leading Unified Communication platforms across capturing and archiving more content types and being more proactive with AI-based supervision.”
This flexibility is illustrated in a recent statement from a Theta Lake customer, Todd Logan, Vice President of Workplace Technology, Advisor Group, who stated, “Theta Lake flat-out saved us time and money while improving our compliance coverage.”
“We have rapidly scaled up our use of Zoom for meetings as well as recorded presentation and training content. This new selective electronic communications archiving allows us to expand usage of Zoom with compliance coverage for additional users that we don’t need to fully record. In addition to the criticality of compliant archiving, we really save hundreds and hundreds of person-hours using the review system and workspace itself. We’re communicating and creating more and more content via Zoom and Theta Lake has enabled us to scale our compliance and supervision for Zoom without increasing headcount.”
As the diversity of distributed work and interactions continues to grow in richness and complexity, so will the compliance, supervision and archiving needs grow alongside it. Fortunately, Theta Lake’s application is growing fast too, and ensuring a comprehensive and secure response for the most demanding and highly regulated users.
Learn more at https://thetalake.com/integrations/zoom/